View Change Orders

Modified on Wed, 11 Dec at 12:14 AM

The 'Boards' interface shows all project-pertinent change orders in which you are involved. The project managers of general contractors and subcontractors can perform the following actions from this interface.

General Contractor	Subcontractor
Generate COs	Generate COs, provide their estimates and submit to GCs
Add their estimates	Respond to bid requests from GCs
Request bids from the subcontractors	Sign awarded change orders
Review and accept bids
Close and obtain Owner's Approval
Get signatures from the stakeholders
Add the CO to the master schedule and assign jobs to the subcontractor(s)

Roles and Permissions:
1. The participants to work on the change orders are added at the company level.
2. All users assigned with appropriate permissions to create, invite, maintain, approve, etc, can perform the respective actions in the change order module.

Boards View
List View

Boards View

Ensure that you are on the change order module of the project. If not:
- Open the management console of the project
- Click the app launcher then select 'Finance.'
- Click 'Change Order' on the top and select 'Boards' on the left.

The screen shows the project's change orders under various stages.

The 'Boards' view shows the COs as cards under different stages.

Draft - The change orders created by you and yet to be routed.
Awaiting Bids - Change orders for which you have invited bids from the subcontractors and awaiting their responses.
Bids in Process - Change orders for which the subcontractors have submitted their responses and awaiting your review.
Bids Closed - Change orders for which you have finalized the bids and awaiting owner approval and signatures
Final Approval - Change orders that were approved, closed, and signed. These are available to add to the project schedule and commence the work.

Search options:

Use the search box at the top right to search for any change order using any of the value as search criteria.

Each card shows the at-a-glance details of the change order:

1	-	The serial number of the Change Order.
2	-	The title of the CO.
3	-	Kind of the CO, whether it is 'Contract' or 'Commitment.'
4	-	The initiation date of the CO.
5	-	The criticality of the RFI. The priority is also indicated with color codes: Red - High Yellow - Medium Blue - Low
6	-	The contractor company that raised this CO.
7	-	The type of the CO, based on its reason.
8	-	The date within which the CO has to be closed. For COs that are due shortly and overdue, the due date is highlighted to indicate the criticality. Yellow - The RFI is due within the next seven days Red - The RFI is overdue
9	-	The number of days remaining before the due date. For overdue COs, it shows the number of days past the due date. Blue - The RFI is due after the next week (seven days) Yellow - The RFI is due within this week (seven days) Red - The RFI is overdue
10	-	The trades involved in the change work. The tiles indicate the contractors from whom the bids are invited.

Click a card to view its details and/or respond to:

List View

Open the management console of the project
Click the app launcher and select 'Finance.'
Click 'Change Order' on the top and select 'Log' on the left.

The list view shows the change orders as a list with their details:

CO No. - The serial number of the change order
Title - The subject of the change order. Click the name to open the CO.
Trade - The contractors involved in the change work
Created On - Date at which the CO was generated
Due By- The deadline date of the CO, before which it has to be closed. The date is shown with a color background for the COs that are overdue or the due date is imminent.
- Yellow - Due within this week
- Red - Overdue. The due date has passed.
Priority- The criticality of the CO. The priority level is also indicated by color codes:
- Red - High
- Orange - Medium
- Blue - Low
Created By - The contractor company that created the CO.
Sequence - The serial number of the change order based on the classification as per your company practices.
CO subtype - The sub-classification of the CO based on its type.
Specification code - The section in the project spec book related to the tasks and deliverables involved in the change work.
Sheet code - The plan sheet reference to the change work
Status - The current progress level of the CO, as per its workflow
Contract type - Whether the change order is on the contract or commitment

Use the 'Search' box located at the top left to find a change order using any value from the table as search criteria
Right-click the column header and customize the display and order of the columns as you wish
The options at the top right allow you to filter the entries, create nested groups of entries, and manage personalized and customized views of the table. Use the links below to learn more about these:

Download as Excel Sheet

Click the 'Download' button at the top-right to save a local copy of the list in Excel format for sharing and record-keeping

Read the following sections to know more about:

Tip: 
You can chat with the team members and the participants of the change order at any stage. Click the button on the top right. See Chat and collaborate on a CO for more guidance.