Time & Materials - Overview

Modified on Mon, 19 May at 1:13 AM

The Time and Materials (T&M) module enables contractors to efficiently document, manage, and track contingent, evolving, or ad-hoc work originating from the field, ensuring transparency, accurate cost capture, and timely payments.

Foremen and project managers can instantly create T&M tickets for unplanned or requested work directly from the field using the mobile app.
Each ticket includes cost estimates for labor, materials, and equipment with the appropriate cost code.
Only the tickets that exceed predefined thresholds are automatically routed to the general contractor (GC) for review and authorization.
Simplified and streamlined approval with secure digital signatures ensures transparency, accountability, and compliance.

T&M Workflow

Step 1 - The foreman, field supervisor, or project manager with appropriate permissions creates a T&M ticket using the mobile app with an estimate of crew members and time required. They can also add cost estimates for labor, materials, and equipment, where applicable.

Step 2 - The subcontractor's project manager reviews the ticket, makes any necessary adjustments, adds or revises the cost estimates, sets it as billable or non-billable, and submits it for further processing.

If the estimated value is within the allowed thresholds, the ticket is automatically approved and made available to the field team for execution.
If the estimated value exceeds the defined thresholds, the ticket is routed to the general contractor. Once the designated GC project manager authorizes it, the ticket becomes available for execution.

Step 3 - The foreman assigns the appropriate crew and oversees the work execution in the field.

Step 4 - Upon completion, the foreman or field supervisor updates the ticket with the actual material and equipment costs incurred. Labor costs are auto-populated from the crew’s submitted timesheets. The ticket is then marked as resolved.

Step 5 - The resolved ticket is reviewed by the site superintendent from the General Contractor (GC). They verify the completed work and either approve it or return it for revisions. Alternatively, if permitted by the company managing the project, contractors can self-approve minor T&M work on the spot, eliminating the wait for general contractor review and approval.

See the following sections to learn more: