Time & Materials - Overview

Modified on Fri, 18 Apr at 1:24 AM

The Time and Materials (T&M) module enables contractors to efficiently document, manage, and track contingent, evolving, or ad-hoc work originating from the field—ensuring transparency, accurate cost capture, and timely payments.

Foremen and project managers can instantly create T&M tickets for unplanned or requested work directly from the field using a mobile app.
Each ticket includes cost estimates for labor, materials, and equipment.
Only the tickets that exceed predefined thresholds are automatically routed to the general contractor (GC) for review and authorization.
Secure digital signatures streamline the approval process, supporting accountability and compliance.

T&M Workflow

Step 1 - The foreman, field supervisor, or project manager with appropriate permissions creates a T&M ticket using the mobile app. The ticket includes estimated costs for labor, materials, and equipment.

Step 2 - The subcontractor's project manager reviews the ticket, makes any necessary adjustments, and submits it for further processing.

If the estimated value is within the allowed thresholds, the ticket is automatically approved and made available to the field team for execution.
If the estimated value exceeds the defined thresholds, the ticket is routed to the general contractor. Once the designated GC project manager authorizes it, the ticket becomes available for execution.

Step 3 - The foreman assigns the appropriate crew and oversees the work execution in the field.

Step 4 - Upon completion, the foreman or field supervisor updates the ticket with the actual material and equipment costs incurred. Labor costs are auto-populated from the crew’s submitted timesheets. The ticket is then marked as resolved.

Step 5 - The resolved ticket is reviewed by the site superintendent. They verify the completed work and either approve it as billable or return it for revisions.

See the following sections to learn more: