Revise Payment Application

When a payment authority requests changes to a submitted payment application, Linarc makes it simple to modify and resubmit your claims. You can quickly correct your records for a specific billing period and ensure all subsequent months remain perfectly balanced.

• Reopen the requested pay app to adjust work progress and stored materials, automatically recalculating your net payable amounts.

• Sequentially update any pay apps from following billing cycles to ensure they reconcile with your newly revised financial data.

• Manage your original submissions and revised drafts from a single screen to easily submit corrected documents.

To revise a pay app

• Open the 'Progress Billing' > 'Pay App' screen. To do so:
  • Click the app launcher icon in the top-right and select "Finance" from the drop-down
  • Click 'Progress Billing' at the top, then select 'Pay App' from the options on the left

The screen shows the list of all pay apps in different statues. 

• Click 'Revise' on any submitted pay app to reopen it when a revision is required. 

The system will identify all subsequent months that require reconciliation to maintain an accurate financial history.

• Click the 'Revise' button to confirm your action

The 'Revision' screen displays all billable work items and their current completion percentages from your selected period through your most recent submission, helping you reconcile the pay app under revision. 

• Click inside the 'Current Period %' cell and enter the work percentage to be billed for that specific cycle.
• Click within the 'Stored Materials' column for the specific item to input the cost of unused materials in stock during that period. 

• Enter the monetary value of the materials currently in stock in the currency chosen in the billing settings. This value should include all materials procured for the task, both from previous periods and the current month.

• Enter your notes or comments about the remaining materials in the 'Description' field and Click 'Save'

• Repeat the process for all applicable task items

The system automatically recalculates the values based on the budget allocation for that pay app under revision.

• Click the 'Generate Payapp' button on the top right to record the changes and finalize the pay app

Or,

• Click 'Repeat revision' to start the revision again.
• Repeat the process for the subsequent months if any, to ensure accurate billing.

Note:
While you can temporarily postpone reconciling subsequent pay apps, you cannot create a new Pay App for the current month until all pending revisions are reconciled and submitted.

Resume Revision

You can resume the revision process for the subsequent pay apps at any time from any screen in the Progress Billing menu.

• Open the 'Progress Billing' menu and choose  'My Progress,' 'Open,' or the 'Pay App' on the left

• Clickbutton on the top right

This takes you to the revision screen where you can revise the next pay app. Revise the line items for the subsequent pay apps as mentioned above.  Once completed click the  button on the top right of the latest pay app.

• Click 'Yes' to confirm your action.

Once the revision is complete, the 'Pay Apps' screen lists both your original and revised drafts, and automatically submits all pay apps with revisions at once.

The original pay apps are retained in the list with the status 'Revised.'

Once the submitted new pay apps are approved, you can mark them as approved and proceed to generate the invoice. See Generate and Submit Invoice for Payment for guidance.