Submit Payment Applications

Linarc simplifies and streamlines the process of submitting your monthly Payment Applications (Pay Apps) to your paying party. You can manage the entire submission workflow directly from within the platform.

When you are ready to submit, the system automates the following:

• Linarc instantly compiles your billing data into a PDF file, automatically applying your pre-configured, branded template and digital signature.
• Once marked as 'Submitted', the Pay App is officially closed and published, awaiting the paying party's approval. If a revision is requested, you can easily reopen the Pay App, make modifications, and resubmit it.
• You can send the PDF directly to the email address specified in your project's Billing Configuration using the platform's internal email engine.
• Alternatively, you can download the PDF from the project's file repository and send it to the paying party through your preferred communication method at any time.
• If you have progressively generated multiple Pay Apps throughout the month, simply select the final application you wish to include in your current claim. Linarc will automatically bundle it with all previously pending Pay Apps and submit them together as a single batch.

To submit a Pay App

• Open the Pay App. To do so:
  • Click the app launcher iconin the top-right, then select 'Finance'
  • Click 'Progress Billing'  on the top and select 'Pay App' on the left
  • The screen shows the list of Pay Apps generated so far:
  • Click the Pay App that you want to open:

• Review the details and click 'Submit'

• Select the 'Send email notification to external approver(s) upon submission,' if you want to submit the PDF instantly to the paying party. Linarc sends an email to the email address mentioned in your billing configuration, with the PDF attached, for their perusal and approval.
• Click 'Yes' to proceed 

To download the PDF

• Click the  button on the top right to download the PDF version of the pay app

Alternatively, to download the PDF from the project's file repository:

• Click the app launcher and select Project.
• Select Drive from the left-hand menu and navigate to System > Finance > Payment Applications.
• Right-click the specific Pay App file and select Download to save it to your local device.

Next Steps

Once the Pay App is submitted, you will need to either mark it as approved or revise it based on the paying party's verdict:

• If a revision is requested: You can reopen the Pay App, modify the details, and resubmit it. See Revise Payment Application for more details.
• Once approved: You can mark the Pay App as approved within the system and proceed to generate the invoice. See  Generate and Submit Invoice for Payment for guidance.