Progressive Billing and Invoicing - Overview

Modified on Wed, 17 Sep at 1:00 AM

Linarc automatically tracks the completion percentage of each work item and dynamically updates the list of billable items with their current cost values, based on:

The total funds allocated to each task in progress
The completion percentage of each task at any given time

At the end of each payment period, contractors can generate a payment application with details of the work completed and seamlessly proceed to invoicing.

Key steps include:

Select billable items – Choose which items to include in the payment application for the period.
Reconcile values – Incorporate costs for stored materials, finalize the pay app, and submit it to the payor for approval.
Generate invoices – Once the pay app is approved, the system automatically generates an invoice that can be shared with the payor for payment.
Track and archive payments – When the payment is received, mark the invoice as paid, capture payment details, and archive it for record-keeping.

Note: Linarc currently supports the progressive billing and invoicing feature for subcontractors managing their projects independently as stand-alone projects. Support for integrated projects—where multiple stakeholders such as general contractors, subcontractors, and owners collaborate—will be introduced soon.
What are 'Stand-alone' and 'Integrated' projects?
Stand-alone Project - A stand-alone project is managed independently by a single contractor without involving other subcontractors on Linarc. In this setup, the contractor is solely responsible for planning, executing, and tracking progress. For example, a subcontractor may take on a specific scope of work directly from the project owner or from a general contractor and manage that scope as a complete project within Linarc. The entire workflow—tasks, schedules, costs, and deliverables—remains self-contained under the control of that contractor.
Integrated Project - An integrated project is a collaborative setup where a general contractor (GC) oversees the entire project and coordinates with multiple subcontractors across different trades. The GC creates and manages the project in Linarc, then invites subcontractors to join and take ownership of their respective portions of work. This structure ensures that all stakeholders work in a unified environment, with shared schedules, progress updates, and cost tracking.

See the following sections to know more: