View Annotations

When a document is opened in the annotation screen, the system automatically displays the most recently applied annotation set, providing immediate visibility into the latest feedback. Annotations added to a PDF document are viewable by the project participants, depending on the permissions assigned to the file/folder containing them. See Set Access Permissions for more details. The displayed annotation set may be:

• The most recent annotation set created by the user on the document

• An annotation set created by other project team members on the same document

To view annotations in a PDF file

• Ensure that you are on the drive in which the file you want to view the annotation is located. If not,
  • Open the project management console
  • Click the app launcherand select 'Project.'
  • Select 'Drive' from the options on the left
  • Select your company name, or 'Project', or 'System' on the left to open the required drive
  • Navigate to the folder or subfolder and locate the PDF file you want to annotate
  • Right-click on the file and select 'Annotate' from the options

The PDF file opens with the latest annotation set made on the file:

From this screen, you can:

• View annotation set
• Add new annotations to the current set
• Create New annotation set
• Delete an Annotation set

View annotation set

• Open the annotation screen of the desired file as mentioned above.
• Use the top drop-down menu to view different annotation sets on the PDF

Add new annotations to the current set

• Open the annotation screen as mentioned above.  The most recently applied annotation set opens.
• Use the drop-down menu at the top to view different annotation sets on the PDF
• Use the toolbar at the top to make your annotations. See Add Annotations to a PDF file for more details
• Click the  button on the top right to save the new markup elements you added.

• Click the 'Save' button to save the new markup elements in the existing set

Alternatively,

• Select 'Save As' to preserve the existing markup elements and any newly added elements as a separate annotation set. 

Create New annotation set

• Open the annotation screen as mentioned above.
• Click the button on the top right. A new draft copy of the original file will be created. Start making your annotations. See Add Annotations to a PDF file for more details
• Click the  button on the top right to save the new markup elements you added.

• Enter the name for your new annotation set and click the 'Save' button.

Delete Annotations

• Open the annotation screen as mentioned above. The latest annotations made by you or other team members that you have permission to view
• Use the drop-down at the top to select the desired annotation set you want to delete.
  • Click on the element you want to delete or use the  icon to select the element
  • Click the 'Delete' key on the keyboard

• To delete all the elements in the annotation set at once, click the  button on the top right

• Click 'Delete' to confirm your action