View Billable Items for Current Period

The billing module closely monitors task progress updates and maintains a dynamic list of work items eligible for claims in the current month's cycle. By leveraging progress data and allocated cost amounts for each task, it computes critical financial parameters such as cost values tied to the month's progress and other key metrics, ensuring precision in project financial management.

• Progress Tracking: The 'My Progress' screen displays a list of items eligible for the current month's billing, including progress and cost details sourced from contract-based cost allocations.
• Monthly Submission: Contractors can select items from the 'My Progress' screen to create the payment application during the submission window configured in the contract.
• Review and Approval: Once pay app is submitted, the payor reviews the work performed thoroughly, either approving or revising as necessary. Approved Pay Apps enable the seamless generation of invoices for the billing period and submission of the same for payment.

To view the available work items for the current cycle

• Open the 'Progress Billing' > 'My Progress' screen. To do so:
  • Click the app launcher icon in the top-right and select "Finance" from the drop-down
  • Click 'Progress Billing' at the top, then select 'My Progress' from the options on the left

The table shows the list of work items that are eligible for invoicing with their details. 

• Outline - The serial number assigned to each item within the WBS-based hierarchical schedule. 
• Task Code - The cost code for the task item, derived from the contract line item, from which funds are allocated to the work item. 
• Task Name - The label of the task item as in the contractor's schedule.
• Division Code - The cost code representing the discipline of work.
• Division Name - The discipline of the work
• Scheduled Values (A) - The total amount allocated to the work item, from the contract cost breakdown, that is, the planned overall cost of the item. 
• Work Completed: 
  • Till Last Period % (C) - The cumulative completion percentage of the work billed till the previous month's invoice.
    
  • Till Last Period Amount (B=AxC%) - The cumulative amount billed till the previous month's invoice. 
  • Current Period% (E) - The progress percentage of the task realized only in this month
  • Current Period Amount (D = AxE%) - The gross billable amount incurred for the task in the current billing period.
• Progress % to Date (M = C+E) - The total completion percentage of the task till the current billing cycle
• Current Retainage (R) - The amount retained from the gross billable amount for the current billing period, as per the contract terms.
• Net Value (N = D-R) - The amount billable for the current billing period, excluding the retainage,  
• Value To Date (G = B+D) - The cumulative gross total billable amount incurred for the task up to the current billing date, including retainage.
• Last Retainage -  The total value of the amounts withheld from previous billing cycles. 
• Balance to Finish (F=A-G) - The remaining amount in the task's total planned cost, after the current billing cycle. 

Search and filter options:
Use the 'Search' box located at the top left to locate items using any value from the table as search criteria 
The options at the top right allow you to filter the entries, create nested groups of entries, and manage personalized and customized views of the table. You can also customize the table by adding or removing columns. Use the links below to learn more about these:
Customize Columns in List Views
Filter Options in List Views
Group and Organize Items in a List View
Manage Custom List Views

Download List in Excel Format:
Click the icon to save a copy of the list in Excel format on your device or in the project repository for record-keeping and sharing. See Download List Views and Logs in Excel Format to learn more

To move the work items for pay app generation

• Select the items for this month’s billing by clicking the checkboxes in the 'S.No' column
• Click 'Move to Open' at the top-right

Note: Work items under the same parent are auto-selected as a block for the current cycle and cannot be partially chosen.

The selected line items will be moved to 'Progress Billing' > 'Open' screen. You can reconcile the items, add more details and submit the same for pay app generation. You can also revert the items move to the Open screen by mistake.

See Create Payment Application for more guidance.