Configure PayApps, Invoices, and Beneficiary Bank Details

Linarc automatically generates periodic Pay Apps and invoices as PDF documents, based on the work completed during each billing cycle. Contractors can submit these documents directly to the paying party via email from within the Linarc project console for approval and payment.

The 'Billing Setup' screen allows you to configure key settings, including:

• Currency – Define the currency used for billing.
• Numbering – Specify the structure and sequence for progressive numbering of Pay Apps and invoices.
• Bank details – Provide the beneficiary bank and account number for receiving payments.
• Paying party details – Enter payer information, which will be displayed where applicable.

These configurations ensure that all Pay Apps and invoices are accurately formatted, properly numbered, and contain the correct financial and payer details.

To configure the billing details

• Ensure that you are in the Billing Setup screen. If not:
  • Click the app launcher and select 'Finance'
  • Click 'Config' at the top
  • Select 'Billing Setup' on the left
• Click 'Create' at the top-left if you are configuring the billing for the first time
• Click 'Edit' at the top-left if you are editing the pre-configured billing setup

• Enter the following details:

Invoice Number and Application Number - Define the structure for sequential numbering of invoices and Pay Apps generated for each payment period:

• Prefix – An alphanumeric identifier added before the serial number of each invoice/Pay App.
• Base Value – The starting number for the first invoice/Pay App.
• Increment – The step by which the serial number increases for each successive invoice/Pay App.

Currency – The currency in which costs are calculated and payments are received.

Bank Details - Specify the beneficiary bank account where payments from the paying party are received:

• Bank Name and Account Number – Your designated bank account information.
• Routing Number – The 9-digit code identifying the bank branch where the account is held.

Tax Configuration - Enter the percentage of the payment that is deducted or applied as taxes.

External GC/Owner Details - Provide details of the paying party:

• Company Name – The entity responsible for paying your invoices (typically the general contractor or project owner).
• Point of Contact – The person accountable for managing payments.
• Email and Contact Number – Contact details of the responsible person (email address and phone number).
• Click 'Save' for your configuration to take effect.