Budget Utilization Report

The Budget Utilization report shows how your project budget is being consumed, comparing planned allocations with actual spending to date.

• Spending Insights: Tracks original budget, approved changes, and actual costs to reveal how much of the budget has been consumed and what remains.
• Financial Control: Supports monitoring of financial discipline and resource management to keep the project within budget.

To view the budget consumption report

• Ensure that you are in the 'Budget Utilization' screen. If not
  • Click the App Launcher buttonin the top-right corner.
  • Select 'Finance' from the dropdown menu.
  • Select 'Analytics' on the top and 'Budget Utilization' on the left

• Task Code – A unique identifier assigned to each task in the project for tracking budget allocation and utilization.
• Division Code  – The standardized numerical code of the discipline of work as per CSI MasterFormat. Applicable only if your company's cost codes are inherited from the CSI MasterFormat.
• Division Name – The descriptive name of the discipline of work.

• Planned Cost – The total cost initially budgeted for the task or division at the start of the project.

• Previous Amount – The cumulative cost recorded and billed against the cost code until the previous billing cycle.

• Current Amount – The cost recorded and billed for the cost code during the current billing cycle

• Total Utilization – The sum of all expenses (previous + current) incurred for the task or division to date.

• Utilization Percentage – The percentage of the planned cost that has already been consumed, calculated as (Total Utilization \ Planned Cost) × 100.

• Balance – The remaining budget available for the task or division after deducting total utilization from the planned cost.

Search, filter and sort options:
Use the 'Search' box located at the top left to find any project using any value from the table as search criteria
Hover over a column header and use the sort icon to sort the table in ascending or descending order of the entries in that column
Right-click the column header and customize the display and order of the columns as you wish 
The options at the top right allow you to filter the entries, and manage personalized and customized views of the table. Use the links below to learn more about these:
Customize Columns in List Views
Filter Options in List Views
Manage Custom List Views				
View Groups and Subtotals
You can get totals and subtotals of numerical data for any selected set of records by grouping and applying nested grouping. Use the  icon at the top right to organize the data by column headers.
The system automatically aggregates relevant numerical values, giving a structured breakdown and a clear view of the grand total distribution. See Group and Organize Items in a List View for more details
Download as Excel Sheet
Click the button at the top right to save a local copy of the list in Excel format for sharing and record-keeping. See Download List Views and Logs in Excel Format for more details.