Manage Project Repository

Linarc provides a cloud-based file repository for each managed project, enabling project managers to store and share a large volume of documents, plans, drawings, photos, presentations, and various other files. Each project-specific file storage drive contains a predefined folder structure with folders and subfolders. The project managers can alter the folder structure at the project level as required.

• The folder tree structure simplifies the organization of files under different categories in folders and sub-folders.
• The project documents, like RFIs, Submittals, and change orders, get auto-saved in the respective folders once they are closed, approved, and published.
• The project repository aids in compiling relevant documents, images, videos, and other files while generating the project close-out document.   

See Files – An Overview to know more about project-level file repository. 

Company-level Folder Template

• The company admin can manage a folder template at the company level. 
• For every new project added to Linarc, a project-level repository gets created with the default folder structure following the template.
• The folder template can be altered at any time to add or remove folders and subfolders. 
• Any changes made to the company-level folder template take effect only on the new projects created after that time. The existing projects' folder structure is unaffected by the changes. 

Activate the company-level folder template

• Login to your company admin console
• Click 'Configuration' on the top, then select 'Drive' on the left

On your first access, the screen shows the default folder structure that ships with Linarc:

You can customize the template by renaming, adding, or removing folders and subfolders.

Use the links below to learn more about:

• Add new root-level folders
• Add a subfolder
• Rename a folder
• Delete a folder/subfolder

Once you have configured the template, the next step is to activate it.

• Click 'Save Folders' for the template to take effect

To add new root-level folders

• Click Add New Folder at the top-right

• Enter a label for the folder and click 'Add'
• Repeat the process to add more folders.

To add a subfolder

• Right-click on the parent folder and select 'Add Folder'

• Enter a label for the folder and click 'Add'
• Repeat the process to add more sub-folders

To rename a folder/subfolder

• Right-click on the folder or the subfolder and select 'Rename'

• Enter the new name label for the folder and click 'Rename'

To delete a folder/subfolder

• Right-click on the folder or the subfolder and select 'Remove'

• Click 'Delete' to confirm your action

Edit the folder template

You can alter your company-level folder template anytime. After the edit, the new folder template will only apply to the new projects you add to Linarc. The folder structure of your existing projects will not be affected. 

To edit the folder template

• Login to your company admin console
• Click 'Configuration' on the top, then select 'Drive' on the left
• Edit the template as required

Use the links below to learn more about:

• Add new root-level folders
• Add a subfolder
• Rename a folder
• Delete a folder/subfolder
• Click 'Update Folders' for your changes to take effect

Reminder: The changes will not be reflected in the existing projects' file repository. Only the new projects created after the edit will have the new default folder structure on their file repository.