Commit Budget Lines to Subcontracts - General Contractor

The Finance module allows you to progressively allocate funds to your subcontractors at any time, whether you are incrementally building your budget or have already locked it. Once you commit a budget line to a subcontractor, that specific line item becomes available to include in their formal commitment contract.

To assign and commit budget lines to contrators

• Ensure you are in the master budget screen. If not,
  • Click the main menu icon at the top-left of your screen.
  • Select 'Owner Contract' under the 'Finance & Controls' section in the drop-down menu.

Tip: Press and hold the 'Cmd' (Mac) or 'Ctrl' (Windows) key on your keyboard while clicking to open the module in a new browser tab.

• Select 'Budget' on the left
• Ensure that the budget line item you want to commit to the respective contractor is assigned to them in the 'Assigned to' column. If not:
  • For self-performed work: Choose your own company as the 'Assigned To' party.
  • For subcontractor work: Choose the respective subcontractor company depending on the 'Trade'

Note: The system enforces strict alignment between these fields. If the Trade corresponds to your role, you cannot assign the item to an external subcontractor, and vice versa.

The following example shows a locked budget. However, you can also commit budget lines progressively while you are still constructing and finalizing your draft.

• Select the budget line items you want to commit (these must be in 'Active' status) by clicking their corresponding serial numbers.
• Click the Commit button located at the top-right of the screen.

Review the confirmation pop-up. This screen displays a summary of your selection, including the list of contractors and the consolidated amounts being committed to them.

• Click 'Commit' to confirm

The status of the selected lines will change to Committed. These funds are now officially ring-fenced and ready to be added to the respective subcontractor's commitment contract.

Next Steps in the Financial Workflow:

Now that the budget lines are committed, the subsequent workflow proceeds as follows:

• Create the Commitment Contract: Set up the formal contract for the subcontractor using these committed lines.
• Subcontractor Review: The subcontractor reviews the terms, requests revisions if necessary, and accepts the contract.
• Lock the Contract: Once accepted, you (the General Contractor) will officially lock the commitment contract to prevent unintended changes.
• Subcontractor Financial Setup: Using the locked commitment contract as their definitive baseline, the subcontractor can now build out their own detailed budget and Schedule of Values (SOV) for the work assigned to them.