Configure Project SOV with Budget Line Items

Linarc streamlines structuring your project's Schedule of Values (SOV) by tying it directly to your financials. Once your initial budget is locked, the system auto-generates a draft SOV mapped one-to-one with your budget line items.

To perfectly align your billing with your Work Breakdown Structure (WBS), you can easily reorganize this draft:

• Sort budget lines by custom categories (e.g., location, floor, or project phase).
• Set each group as a single SOV line with a custom label to simplify your payment applications.
• Once organized, you must lock your completed SOV. This prevents unintended changes and establishes a secure financial baseline for the system to use in future calculations.

Because your SOV is built directly from your budget, any ongoing budget adjustments (like shifting surplus or reserve funds) will automatically impact it:

• Automatic Updates: Moving funds between budget items tied to different SOV lines instantly updates their respective SOV totals.
• Pay App Syncing: These updated SOV totals will automatically reflect on your next generated Pay App.
• New Budget Lines: Adding a completely new budget row automatically unlocks your SOV, allowing you to map the new item to an existing or entirely new SOV line.

Background: What is a Budget Adjustment?
As your project evolves, you may need to rebalance your finances to cover unexpected costs. The Budget Adjustment feature allows you to seamlessly shift surplus funds, draw from your unallocated reserves, or even create new budget lines—all without altering your overall contract amount.
See Modify Locked Budget to learn more.

Set Up Your Project SOV

The SOV screen displays an initial draft automatically generated from your locked budget to give you a solid foundation. By default, each auto-created SOV line corresponds directly to a single budget line item. From here, you can select multiple budget items, merge them into logical groups under a new SOV line with a custom label, and create as many groups as your project requires.

To access your auto-created SOV

• Ensure you are on the 'SOV' screen. If not:
  • Click the App Launcher icon   in the top-right corner and select Finance.
  • Click 'Contract' in the top menu, then select 'SOV' from the left sidebar.

Understanding the SOV Table Columns:

• SOV Line Item: The label that appears on your payment applications and invoices. This is initially auto-populated with the budget item name until you create a custom group.
• Budget Line Item: The specific cost item derived from your project budget that is mapped to this SOV line.
• Quantity: The total amount of work planned for that specific budget line item.
• UOM (Unit of Measure): The unit by which the work is quantified.
• Total Budget: The total monetary value assigned to the line item, representing the sum of labor, materials, and equipment.
• Location: The specific area of the project where the cost and work are allocated,if specified in the budget.

To create custom SOV lines with budget groups:

• Select the budget line items you want to group together. 

Tip: Hold down the Cmd, Ctrl, or Shift key on your keyboard to select multiple items at once.

• Click thebutton to bundle them under a custom SOV label.

• Enter your new SOV label in the text box and click 'Yes' to continue.
• Repeat this process to sort your remaining budget lines into custom SOV line items.

Lock the SOV Layout

Note: You can rearrange line items under any group as often as needed. However, once the SOV layout is locked, your groups and layout settings can no longer be edited.

• When you are ready to finalize your layout and generate the planned billing schedule, click the button at the top right of the screen.

• Click 'Yes' to confirm your action and continue

Once locked, your screen is divided into two helpful views:

The Right Pane: When you select any SOV line item on the left, the right pane instantly updates to display all the scheduled tasks and deliverables funded by the budget line items in that specific group.

The Left Pane: Displays your custom SOV line items with real-time financial tracking:

• SOV Line Item: The custom label assigned to your grouped items (this appears on all planned billing and pay apps).
• Line Total: The combined monetary value of all budget line items within this group.
• Billed %: The percentage of the Line Total currently billed (this populates once pay apps are generated).
• Approved %: The percentage of the Line Total officially approved from your pay apps.
• Paid %: The percentage of the Line Total successfully invoiced and paid

Update a Locked SOV with New Budget Items

When you create new budget line items during an adjustment, they must be added to your SOV so they can be included in future pay apps and invoices. To allow for this, the system automatically unlocks your finalized SOV whenever a new budget line is introduced. You can then map these new lines to an existing SOV group (which instantly updates its total value) or create a brand-new SOV item.

To Group New Budget Items:

• Open the project SOV
  • Navigate to 'Finance' > 'Contract' > 'SOV'.
• Scroll to the bottom of the screen to locate your newly added budget items.

• Select the new budget line(s) you wish to assign, then click 'Group'.
• Choose one of the following routing options:
  • Create New: Select this to create a brand-new SOV line. Enter a custom label for the new item and click 'Yes'.
  • Add to Existing: Select this to move the new budget line into a group you already created. Choose the appropriate SOV item from the dropdown menu and click 'Yes'.

• Repeat this process until all new budget lines are successfully mapped to an SOV item.

The monetary values of your SOV items will update instantly, and these changes will be included from your very next pay app onward.

Note: Because the SOV is temporarily unlocked to accommodate your new lines, you also have the flexibility to reorganize your existing budget lines (moving them from one group to another)—provided the first pay app for the project has not yet been generated.