Contractors - View Daily Field Reports

Daily Field Reports (DFR) offer project managers a comprehensive, real-time overview of job site activity for that day. These reports help contractors monitor key operational details such as resource deployment (labor, equipment), tasks worked on, weather conditions, safety incidents, and more. Each report also includes daily progress photos submitted by field staff.

Linarc automates the collection and generation of these reports by seamlessly pulling data entered by foremen and crew members through their mobile app. At the end of each shift, data from various modules is compiled to create a complete DFR.

From the Daily Field Reports interface, you can:

• View reports for the current day or any previous day
• Generate and download reports as PDF files for recordkeeping or easy sharing

Each generated PDF is automatically saved in the appropriate folder within the project’s file storage system for organized archival and future reference.

View Daily Field Reports

• Ensure that you are on the management console of the project
• Click the app launcher icon in the top-right and select 'Field'
• Click 'Analytics' on the top, then select 'DFR' on the left

The DFR for the current date is shown by default.

• Click the button at the top-right to reload the page and display the most up-to-date data, ensuring that all recent changes or updates are reflected accurately.
• Click the button to view the site images and photos uploaded from the field on that day
• To view the report for an earlier date, select the date and shift for which you want to see the reports from the respective drop-downs at the top-right

Field Summary

The report shows the following cards at the top with a summary of the details:

• Foreman - The name of the foreman, the number of tasks worked on that day, and the shift timings 
• Crew - The number of crew members worked on the site, cumulative working hours, and the labor cost incurred for that day
• Equipment - The number of equipment deployed and the cost incurred because of them
• Weather - The weather in that day

Tasks Executed

The middle pane shows the work executed for the day, covering scheduled tasks, time and materials (T&M) work, and punch list items. Each task is presented with key metrics, including total effort hours, cost incurred, labor and equipment utilization, and any task-specific notes entered by the foreman. 

Safety incidents

The ‘Safety Incidents’ pane displays a list of all safety-related incidents or accidents reported from the field for the day. Each entry includes critical details such as the severity of the incident,  any injuries and their treatment, and a brief description provided by the reporting individual. 

• Click the button at the top right to save or download the incident list as an Excel file. See Download List Views and Logs in Excel Format to learn more.

Download DFR as a PDF Document

The 'Daily Field Report' screen allows you to save a copy of the report as a PDF file for sharing and record-keeping purposes. You can generate the pdf file of the DFR for any previous date and download it.

To download the DFR

• Open the DFR screen to view the report of the current day and shift
• If you want to generate the PDF for the report pertaining to an earlier date, use the 'Date' and 'Shift' drop-downs at the top to select the date/shift
• Click the 'PDF' button

The 'Downloads' pane displays a list of any previously generated PDF files for different dates, providing quick access to past versions for reference or review. 

• Click 'Generate'

The system compiles the PDF version of the report. The process takes around 30 seconds. 

• Reopen the 'Downloads' pane by clicking the 'PDF' button.

The recently created PDF file is shown at the top of the list if there are multiple items.

• Click  to open the file on a new browser tab.
• Click to download it. You can save the file on your device or on the project's file storage. See Download List Views and Logs in Excel Format to learn more.

The generated PDF is automatically archived in the System Drive within the project's file repository.

• To access the auto-saved Daily Field Report (DFR), click the App Launcher, then navigate to:

'Project'> 'Drive' > 'System Drive' > 'DFR'.