Generate Submittals from Specbook using AI

Linarc’s built-in AI analyzes uploaded PDF spec books to automatically identify and extract required submittals, such as shop drawings, product data, and material samples across all project divisions. The system assigns a confidence rating to each extracted item, allowing project managers to prioritize their review. You can review, adjust, and approve these entries before organizing them into submittal packages for subcontractors. 

You can extract submittals from an already existing spec book or upload the a new spec book to identify potential submittals. See Upload the Spec Book for details on uploading a specbook. 

Use the following links to jump to the sections

View Extracted Entries

• Ensure that you are in the 'SpecBook' screen. If not,

• Click the main menu at the top

• Select 'Specbook' under the 'Documentation' menu
  

• Locate the desired specbook and click the three dots menu 

• Click 'AI Extraction'

The review interface is divided into functional areas:

• Left Pane -Organizes the potential submittal entries by their extraction confidence level to help prioritize your review.
  • Use the search bar at the top to find submittal items by tittle, specification or type
  • Use the confidence level tags to filter the list accordingly
  • Click a specific record to open details in a split screen. The original spec book with highlighted source text is displayed alongside the extracted field data. 
• Middle Pane (Source Document) - A built-in PDF viewer that highlights the exact source text.
• Right Pane (Review Details) - Displays the extracted data fields, including Title, Type, Spec Section, and Submittal Requirements alongside a brief explanation at the top detailing why the AI identified it as a submittal item.

• Select a record from the left pane to review the auto-filled details on the right

  

Reject Submittal Entries

• Click  the 'Reject' button to discard the entry

• Select a specific Reason for the rejection
• Click 'Submit' to finalize the rejection  

Approve Submittal Entries

Generate Approved Submittals

• Click to commit the log. This action finalizes your review and prepares the items to become active submittals.

Once committed, your submittal records become active in the project. You can access them at any time from the Boards or Logs view. From these views, you can assign the submittals to subcontractors, collect responses, and initiate the formal review and approval workflows.