Upload Jobcost Data in Batches

The cost import feature allows you to record payments made and expenses for multiple projects in batches. This is useful for journaling amounts paid and expenses incurred during the progress of the tasks or deliverables you execute on various projects periodically.

• Record material cost, overhead cost, and other payment information in batches.
• The amount paid at each instance is deducted from the cost estimate allocated for the respective task/deliverable so that you can see the amount remaining at each stage. See Job cost data for more details.

The cost import interface

• Login to your account

The 'All Projects' screen opens by default.

• Click 'Cost Import' on the left

The cost import interface shows a chronological list of payments made on various accounting heads:

• Uploaded on - The date on which the payment was recorded
• Cost Type- The cost incurred accounted for various projects under the different accounting heads:
  • Materials - The payments made for the procurement of materials to the respective vendors at different stages. 
  • Subcontractor - The payments made to any external subcontractors who were not included as collaborators in Linarc. This includes, for example, skilled artisans, workers, etc., who are specially hired for particular work. 
  • Overheads - The indirect expenses occurred, for example, office expenses, maintenance expenses, etc., related to the task. 
  • Others - Any other miscellaneous expenses that could not be covered under the heads above, for example, payments made to drivers and machine operators hired on an ad-hoc basis.
• Uploaded by - The name of the person who recorded the payments.
• Total Cost - The total amount of money spent.
• Record count - Number of payments made for various projects on that particular cost type.

View uploaded cost data

• Click on the cost type of an entry to open the record

Upload Cost data in batches

You can upload the cost incurred accounted for tasks and deliverables in various projects under the different accounting heads in batches. The tasks are identified from the given task codes, and the projects are identified with their unique job id. From this screen, you can,

• Upload material costs in batches
• Upload overhead costs in batches
• Upload subcontractor costs in batches
• Upload other expenses in batches

Note: You can also upload payments made under different cost types for a particular project on their dedicated project budget managemen