Lock the Contract

After entering and saving the committed cost amounts for all contract line items across various cost types, you can lock the contract. Locking the contract establishes it as a fixed, binding reference point for project execution, financial tracking, and auditing. Once a contract is locked, it becomes read-only and cannot be altered directly. This ensures that the original contract values remain preserved for accountability and compliance. From the locked contract, committed costs can be linked to specific tasks, activities, or deliverables in the project schedule for accurate cost tracking.

When the contract is locked, you cannot:

• Modify the original contract values

• Add subline items

• Delete any contract line items

Any revisions or adjustments to a locked contract must be carried out through approved change orders.

To lock an estimate

• Ensure that you are in the 'Commitment Contract' screen. if it is not already opened:
  • Click the app launcher and select 'Finance.'
  • Click 'Contract' at the top and 'Commitment' on the left

• Review the project contract and ensure it exhaustively covers all planned work
• Click 'Lock Contract' on the top right

Note: The 'Lock Contract' button appears only for saved contract. If you haven't done so, click 'Save' to save the contract file.

• Click 'Confirm' in the confirmation dialog.