- 5 Minutes to read
- 5 Minutes to read
The project dashboard shows real-time metrics from the site about the tasks in progress, crew and equipment deployment, weather, a look-ahead of upcoming checkpoints, milestones, part payment draws, and more. The dynamic charts pictorially show the cost and schedule performance and variances, their indices for a quick grasp of the project status in terms of cost and schedule. The charts also show the snapshot of change orders and their impact on the budget and the schedule of the project.
To open a project dashboard
- Open the project management console
The project dashboard opens by default.
- Click 'Project' on the top, then choose 'Dashboard' on the left to return to the dashboard if you are on a different interface of the project management console.
An example is shown below:
The dashboard shows the following cards and charts:
- Site Data
- Upcoming Events
- Project Value
- Project Performance
- Project Timeline
- Key Performance Indicators
- Project Estimates
- Tasks & Days
- Change Order
- Shows the real-time data from the site on the crew and equipment.
- Crew - The number of field crew like construction workers and helpers deployed on the site
- Equipment - The number of heavy machinery deployed on the site.
- Shows a heads-up on the next checkpoint, milestone, and estimated values of tasks in progress
- Next Milestone and Next Checkpoint - The next forthcoming milestone and checkpoint as per the project schedule and the number of days remaining for them, respectively.
- In Progress - Shows the estimated value and the number of currently running tasks on the site.
- Shows the total estimate, the earned value, and the project progress percentage:
- Project Total Value- The current total budget of the project.
- Earned Value- The planned cost of the work completed so far, calculated as the Budgeted Cost of Work Performed (BCWP), from the total estimate and the completion percentage
- Project Progress- The percentage of the project completed
- Shows the current weather condition on the site:
The charts show the baseline versus actuals for the budget, effort hours, and profit. Place the mouse on the bars of the chart to see its exact values and details.
|Planned||-||The total budget at completion (BAC), calculated from the estimates and the change orders excluding profits.||The total work hours of all task items, as included in the estimates and change orders.||The sum of profit values entered for all tasks in the estimates and the change orders.|
|Predicted||-||The estimate at completion calculated as a projection, using the actual cost of work performed (ACWP) and the current progress.||The total working hours actually required to complete all tasks, are calculated from the actual hours spent and the current progress.||The anticipated total profit, is calculated from the actual profit and the actual progress percentage.|
|Actual||-||The actual cost of work performed (ACWP) so far, calculated from the project managers' payment entries and the labor/equipment wages acquired from the time card entries.||The total of the actual hours spent on the tasks performed so far.||The profit actually gained so far, calculated from the sum of the planned profit and the cost variance.|
The difference between the planned cost and the actual cost for the work performed so far.
The cost variance is calculated by subtracting the ACWP from the budgeted cost of the work performed (BCWP).
The difference between the planned work hours and the actual hours spent for the work performed so far.
The effort variance is calculated by subtracting the actual hours spent on tasks completed so far from the cumulative planned hours for the respective tasks in the estimates and the change orders.
The difference between the planned profit and the actual profit from the tasks completed so far.
The profit variance is calculated by subtracting the actual profit from the cumulative profit values in the estimates and change orders for the respective tasks.
The card shows the planned total execution duration, planned labor, and the current cumulative progress percentage of your tasks:
Key Performance Indicators
- Shows a summary of dynamically calculated cost variance and schedule variance values with reference to planned days and completion percentage.
These values are the base to indicate the cost performance index (CPI) and schedule performance index (SPI). The CPI and SPI serve as the key performance indicators (KPI) to analyze the progress and health of your project.
- Cost variance (CV)- Indicates whether the project is running under budget or over budget at any point in time during the progress. It is the difference between the budgeted cost of work performed (BCWP) and the actual cost of work performed (ACWP). CV is calculated by subtracting the ACWP from the BCWP.
- CV is less than 0 - The project runs over budget
- CV is greater than 0 - The project runs under budget
- CV is equal to 0 - The project is on budget
- Schedule variance (SV)- Indicates whether the project is ahead of or behind schedule. It is the difference between the actual work completed and the scheduled work. SV is calculated by subtracting the total budgeted cost of work performed (BCWP) from the total budgeted cost of work scheduled (BCWS) at any point in time. The BCWP and BCWS values are calculated from the estimated cost values of the tasks completed and the tasks scheduled to be completed at that point in time.
- SV is less than 0 - The project runs behind the schedule
- SV is greater than 0 - The project runs ahead of the schedule
- SV is equal to 0 - The project is on schedule
- Cost variance percentage - The percentage of CV with respect to BCWP
- Schedule variance percentage - The percentage of SV with respect to BCWS
- Cost performance index (CPI)- Indicates the cost efficiency of the project. CPI is the ratio of BCWP and ACWP.
- CPI is less than 1 - The project runs over budget
- CPI is greater than 1 - The project runs under budget
- CPI is equal to 1 - The project is on budget
- Schedule performance index (SPI)- Indicates how the project progresses with respect to the planned schedule. SPI is the ratio of BCWP and BCWS.
- SPI is less than 1 - The project runs behind the schedule
- SPI is greater than 1 - The project runs ahead of the schedule
- SPI is equal to 1 - The project is on schedule
The donut charts in the project estimate card show the breakdown of the original bid and the total cost up to date and provide at-a-glance details of the overheads and profits.
- Place your mouse on a sector to view more details.
Task & Days
- Shows a summary of tasks accomplished and pending:
- Completed - Number of tasks finished
- Unscheduled - Number of tasks in the project schedule that are yet to be assigned to the field
- In-Progress - Number of tasks currently under execution
- Scheduled - Number of tasks in the project schedule that are assigned to the foreman
- Place your mouse on a sector to view more details.
- Actual - The sum of effort hours spent on all completed tasks
- Estimate - The sum of estimated effort hours of all completed tasks
- Shows a summary of change orders and their effect on the project budget and schedule:
- Approved- The number of approved change orders and their effect on the project budget and schedule.
- Pending- The number of change orders waiting for approval and their prospective effect on the project budget and schedule.