Cost Import

The cost import feature allows you to record payments made and expenses that occurred during the progress of each task or deliverable you execute on various projects. You can regularly document your expenses for the tasks and deliverables of different projects you are currently working on. 

• Record material, overhead cost, and other payment information in batches.
• Record payments made to various subcontractors working on various projects.
• Upload payment and expenses made during the progress of tasks and deliverables of various projects.
• The amount paid at each instance is deducted from the estimated cost allocated for the task/deliverable so that you can see the amount remaining at each stage. See Job cost data for more details.

The cost import interface

• Login to your account

The 'All Projects' screen opens by default.

• Click 'Cost Import' on the left

The cost import interface shows a chronological list of payments made on various accounting heads:

• Uploaded on - The date on which the payment is recorded
• Cost Type- The cost incurred accounted for various projects under the different accounting heads:
  • Materials - The payments made for the procurement of materials to the respective vendors at different stages. 
  • Subcontractor - The payments made to any external subcontractors who were not included as collaborators in Linarc. This includes skilled artisans, workers, etc., specially hired for particular work. 
  • Overheads - The indirect expenses occurred, for example, office expenses, maintenance expenses, etc., related to the task. 
  • Others - Any other miscellaneous expenses occurred that could not be covered under the heads above, for example, payments made to drivers and machine operators hired on an ad-hoc basis.
• Uploaded by - The name of the person who recorded the payments
• Total Cost - The total amount of money spent
• Record count - Number of payments made for various projects on that particular cost type

View uploaded cost data

• Click on the cost type of an entry to open the record

Upload Cost data in batches

You can upload the cost incurred accounted for tasks and deliverables in various projects under the different accounting heads in batches. The tasks are identified from the given task codes, and the projects are identified with their unique job id. From this screen, you can,

• Upload material costs in batches
• Upload overhead costs in batches
• Upload subcontractor costs in batches
• Upload other expenses in batches